Terms and Conditions

Frosty Peaks LLC — Rental Terms & Conditions

Effective Date: December 31, 2025
Revised: October 2, 2026

These Rental Terms and Conditions (“Agreement”) govern all rentals, deliveries, products, services, equipment, and accessories provided by Frosty Peaks LLC (“Frosty Peaks,” “Company,” “we,” “our,” or “us”).

By placing an order, paying a deposit, making payment, signing a quote, accepting delivery, taking possession of Equipment, or allowing Equipment to be used, Customer agrees to be bound by this Agreement.

1. PARTIES

“Customer,” “Renter,” “Lessee,” or “You” means the individual or entity renting Equipment from Frosty Peaks LLC. Customer is responsible for compliance with applicable equipment-use requirements by family members, guests, invitees, employees, volunteers, venue staff, vendors, contractors, agents, and other persons using or handling Equipment under Customer’s reservation.

2. EQUIPMENT COVERED

This Agreement applies to all Equipment supplied by Frosty Peaks LLC, including:

  • Soft serve machines
  • Margarita and frozen drink machines
  • Snow cone machines
  • Mobile carts
  • Tables and chairs
  • Cocktail, round, and rectangular tables
  • Wine barrels and wine barrel bars
  • Dance floors
  • Canopies and tent sidewalls
  • Yard games
  • Frosty Fairway games
  • Connect Four games
  • Cold spark machines
  • Lighting equipment, if supplied
  • Extension cords and power cords
  • Accessories, supplies, and consumable products
  • Future rental inventory

All rented Equipment remains the sole property of Frosty Peaks LLC. Consumable products purchased by Customer are not returnable rental Equipment.

3. RESERVATIONS, DEPOSITS, AND PAYMENT

No Equipment is reserved until the reservation is accepted by Frosty Peaks LLC.

Unless otherwise agreed in writing:

  • A reservation deposit may be required.
  • Full payment is due no later than seven (7) days before the event date.
  • Reservation deposits are included in payments subject to the cancellation and refund schedule in Section 23.
  • Frosty Peaks may cancel reservations or refuse delivery for non-payment.

Reservation payments secure inventory and remove it from availability to other customers. This does not override Customer’s refund eligibility under Section 23.

Any deposit paid does not limit Customer’s responsibility for valid additional charges under this Agreement.

4. RENTAL PERIOD

The rental period begins upon delivery by Frosty Peaks LLC or pickup by Customer, whichever occurs first.

The rental period ends when Equipment has been physically returned to or recovered by Frosty Peaks LLC.

Customer assumes care, custody, possession, and control of Equipment during the rental period.

5. SITE CONDITIONS

Customer shall ensure the event site is:

  • Safe
  • Accessible
  • Clean
  • Level
  • Suitable for Equipment use
  • Accessible to delivery and pickup vehicles

Customer is responsible for obtaining required venue approvals, permits, permissions, and authorizations.

Additional labor, waiting time, delivery fees, or return-trip fees may be charged if Equipment cannot be delivered or retrieved due to site conditions.

6. ACCEPTANCE OF EQUIPMENT

Customer shall inspect Equipment upon delivery or pickup and immediately report defects, missing items, or other concerns.

Continued possession or use constitutes acceptance of Equipment, subject to the equipment-failure provisions in Section 18.

7. CUSTOMER RESPONSIBILITIES

Customer agrees to:

  • Protect Equipment from theft, vandalism, weather, misuse, abuse, and damage.
  • Use Equipment only for its intended purpose.
  • Restrict operation of specialized Equipment to competent adults.
  • Keep Equipment at the approved location.
  • Follow all instructions provided by Frosty Peaks LLC.
  • Supervise children around Equipment.

Without approval, Customer shall not:

  • Move Equipment.
  • Repair, modify, or disassemble Equipment.
  • Loan or sublease Equipment.
  • Transfer possession to another person.

8. TABLES, CHAIRS, WINE BARRELS, BARS, AND EVENT FURNITURE

Tables, chairs, cocktail tables, wine barrels, bars, and event furniture may tip, collapse, shift, or cause injury if improperly used.

Customer agrees:

  • Not to stand on tables or chairs.
  • Not to sit on table surfaces.
  • Not to overload furniture.
  • Not to drag furniture across rough surfaces.
  • To supervise children around Equipment.

Customer assumes responsibility for damage or injury arising from misuse.

9. CANOPIES, TENTS, AND SHADE STRUCTURES

Canopies and temporary structures may become dangerous during adverse weather.

Customer agrees:

  • To immediately evacuate canopies during dangerous weather.
  • To follow manufacturer limits and Frosty Peaks’ safety instructions, including any instruction to evacuate.
  • To evacuate canopies if sustained winds exceed 25 mph, or sooner if conditions become unsafe or a lower equipment-specific limit applies.
  • Not to alter anchoring systems.
  • Not to attach decorations, speakers, lighting, heaters, fans, or signs without approval.
  • To immediately notify Frosty Peaks if a canopy becomes unstable or damaged.

The stated wind threshold is not a guarantee that a canopy is safe below that speed.

Customer assumes responsibility for complying with weather-related safety instructions during the rental period.

10. YARD GAMES

Yard games may create tripping hazards and risks of bodily injury.

Customer agrees:

  • To supervise children.
  • To use games only as intended.
  • To prevent climbing, throwing, or misuse.

Customer assumes responsibility for damage or injury arising from misuse.

11. COLD SPARK MACHINES

Cold spark machines require responsible operation.

Customer agrees:

  • To follow operating instructions.
  • To maintain required safety clearances.
  • To prevent unauthorized operation.
  • To comply with venue rules and applicable requirements.

Customer assumes responsibility for property damage, alarm activation, venue fines, fire-suppression charges, or injury claims arising from Customer’s improper use of cold spark Equipment.

12. FOOD AND BEVERAGE EQUIPMENT

This section applies to soft serve, margarita, snow cone, and frozen beverage machines and related accessories.

Customer agrees to:

  • Provide proper electrical service.
  • Protect Equipment from weather.
  • Operate Equipment as instructed.
  • Maintain sanitary conditions.

Customer assumes responsibility for problems caused by:

  • Improper power supply
  • Unsuitable generators
  • Operator error
  • Improper storage or handling of ingredients
  • Customer-supplied ingredients

Frosty Peaks LLC is not responsible for product spoilage, melting, serving-speed issues, power interruptions, or guest consumption rates arising from these conditions. Verified mechanical failures are addressed under Section 18.

13. WEATHER & EMERGENCIES

Weather is an inherent risk of outdoor events.

Rain, wind, snow, smoke, heat, cold, venue restrictions, reduced attendance, power outages, and other circumstances beyond Frosty Peaks LLC’s control do not automatically qualify Customer for an additional refund, credit, or reduction in rental charges.

Cancellations remain subject to the timing-based refund schedule in Section 23, including cancellations caused by weather or emergencies.

Customer should contact Frosty Peaks promptly if severe weather, a medical emergency, or a venue-related issue affects the event. Available options will be discussed. Any exception to the cancellation schedule must be confirmed by Frosty Peaks LLC in writing.

Equipment safety and recovery are addressed in Sections 9 and 25.

14. CLEANING REQUIREMENTS

Equipment shall be returned in substantially the same condition as delivered.

Cleaning charges may include:

  • Food-service equipment: $75 minimum
  • Mud removal: actual labor cost
  • Wax, tape, paint, glue, gum, glitter, confetti, or adhesive removal: actual labor cost

Customer is responsible for mold, mildew, staining, rust, or deterioration resulting from improper storage or handling.

15. DAMAGE, LOSS, THEFT, AND REPLACEMENT VALUES

Customer is responsible for loss, theft, disappearance, vandalism, misuse, destruction, or damage occurring during the rental period.

Estimated replacement values:

EquipmentReplacement value
Soft serve machine$2,200 each
Soft serve machine lid$18 each
Mobile cart$250 each
Mix bucket$25 each
Power cord or plug$50 each
Wine barrel$125 each
Wine barrel bar$350 each
Single-hopper margarita machine$950 each
Double-hopper margarita machine$1,250 each
20×40 canopy$3,600 each
20×20 canopy$1,800 each
10×20 canopy$650 each
Tent sidewall panel$450 each
Folding chair$15 each
4-foot round table$95 each
5-foot round table$110 each
6-foot rectangular table$90 each
8-foot rectangular table$110 each
Cocktail table$55 each
Frosty Fairway game$650 each
Connect Four game$65 each
Golf club$25 each
Cold spark machine$350 each
Cold spark machine cord$24 each

Customer may also be responsible for applicable repair, labor, transportation, administrative, collection, and loss-of-rental-income costs, and attorney fees where permitted by law.

If Equipment cannot be economically repaired, Customer shall pay the listed replacement value or actual replacement cost, whichever is greater.

16. INVENTORY VERIFICATION

Inventory counts performed by Frosty Peaks LLC during delivery, pickup, warehouse inspection, or post-event verification shall be presumed accurate unless Customer provides clear evidence to the contrary.

Items may be substituted with similar-sized replacement items if the ordered item is unavailable.

Missing items discovered during post-event inventory verification may be charged at the replacement values listed in this Agreement.

17. LATE RETURNS

Equipment not returned or made available for pickup at the agreed time may result in:

  • Additional rental charges
  • Additional labor charges
  • Additional delivery or trip charges
  • Loss-of-rental-income charges

Each additional rental period shall be billed as a full rental period.

18. EQUIPMENT FAILURE

If Equipment experiences a verified mechanical failure not caused by Customer, Frosty Peaks LLC may, at its option:

  • Repair the Equipment.
  • Replace the Equipment.
  • Refund the rental fee attributable to the affected Equipment.

These remedies apply specifically to verified mechanical failure and are separate from the cancellation schedule in Section 23.

19. ASSUMPTION OF RISK

Customer knowingly assumes the risks associated with delivery, setup, operation, possession, transportation, storage, and use of Equipment, subject to applicable law.

20. RELEASE AND INDEMNIFICATION

To the extent permitted by law, Customer agrees to release, indemnify, defend, and hold harmless Frosty Peaks LLC and its owners, employees, contractors, agents, representatives, successors, and assigns from claims, damages, losses, liabilities, fines, penalties, costs, or attorney fees arising from:

  • Equipment rental or use
  • Property damage
  • Personal injury
  • Site conditions
  • Weather incidents
  • Customer negligence
  • Acts or omissions of guests, vendors, venue personnel, or third parties

This obligation survives the return of Equipment.

21. NO WARRANTIES

Equipment is rented AS-IS, subject to applicable law and the equipment-failure provisions in Section 18.

To the extent permitted by law, Frosty Peaks LLC disclaims express and implied warranties, including merchantability, fitness for a particular purpose, and uninterrupted operation.

22. LIMITATION OF LIABILITY

To the extent permitted by law, Frosty Peaks LLC shall not be liable for:

  • Lost profits or revenue
  • Event interruption
  • Wedding expenses
  • Third-party vendor claims
  • Spoiled product
  • Guest dissatisfaction
  • Emotional distress
  • Consequential or incidental damages

Maximum liability shall not exceed the rental amount paid, except where applicable law requires otherwise.

23. CANCELLATIONS & REFUNDS

Refund eligibility is based on when Frosty Peaks LLC receives Customer’s cancellation notice before the scheduled rental start time shown on the booking.

  • Full refund: Cancellations received at least seven (7) days, or 168 hours, before the rental starts qualify for a 100% refund of payments made, including the reservation deposit.
  • Partial refund: Cancellations received at least 72 hours but less than 168 hours before the rental starts qualify for a 50% refund of payments made, including the reservation deposit.
  • No refund: Cancellations received less than 72 hours before the rental starts are non-refundable.
  • No-shows: If no one is available to receive a scheduled delivery or collect Equipment at an agreed pickup time, and no alternative arrangements have been made, no refund will be issued.

Cancellation requests should be emailed to [email protected] and include:

  • The name on the reservation
  • The booking number
  • The scheduled rental date

Refusal of delivery, inaccessible sites, or improper power supply discovered at the scheduled delivery or pickup time do not qualify for a cancellation refund.

Weather, medical emergencies, and venue-related cancellations follow this same schedule unless Frosty Peaks LLC confirms an exception in writing.

24. FORCE MAJEURE

Frosty Peaks LLC shall not be liable for delays, cancellations, equipment issues, or nonperformance caused by events beyond its reasonable control, including severe weather, fire, flood, power outages, road closures, labor shortages, vehicle breakdowns, supply-chain disruptions, governmental actions, venue restrictions, or other emergencies, to the extent permitted by law.

This section does not override the cancellation refund schedule in Section 23.

25. RIGHT TO RECOVER EQUIPMENT

Frosty Peaks LLC may immediately suspend operation, disable, remove, or recover Equipment if:

  • Equipment is being misused.
  • Site conditions become unsafe.
  • Customer breaches this Agreement.
  • Continued use threatens Equipment or persons.

Recovery after the rental begins does not automatically entitle Customer to a refund. Any written refund exception confirmed by Frosty Peaks LLC will be honored. This section does not override cancellation refunds due under Section 23 or remedies under Section 18.

26. PAYMENT AUTHORIZATION AND CHARGEBACKS

Customer authorizes Frosty Peaks LLC to charge a payment method on file for valid amounts due under this Agreement, subject to applicable payment authorization requirements.

Customer agrees not to initiate chargebacks for valid charges. This provision does not waive rights provided by applicable law or payment-provider rules.

If Frosty Peaks prevails in a chargeback dispute, Customer may be responsible for associated fees and recovery costs where permitted by law and applicable payment-provider rules.

27. PHOTOGRAPHY, VIDEO, AND MARKETING USE

Frosty Peaks LLC may photograph or video Equipment before delivery, during setup, during the event, during pickup, and upon return.

Images may be used for:

  • Condition documentation
  • Damage claims
  • Insurance claims
  • Chargebacks
  • Legal proceedings
  • Marketing
  • Social media
  • Website content
  • Advertising

Frosty Peaks LLC will not intentionally disclose sensitive personal information.

28. VENUE DAMAGE

Customer is responsible for damage caused by Customer, guests, vendors, or improper Equipment use to:

  • Buildings and flooring
  • Concrete and asphalt
  • Landscaping
  • Irrigation systems
  • Utilities
  • Structures
  • Other property not owned by Frosty Peaks LLC

29. ABANDONED PROPERTY AND FAILURE TO RETURN EQUIPMENT

Personal property left with rented Equipment may be handled as abandoned property, subject to applicable law.

Failure to return rented Equipment may be referred to law enforcement where appropriate under applicable Idaho law.

30. DEFAULT, COLLECTION COSTS, AND ATTORNEY FEES

Customer agrees to pay costs incurred by Frosty Peaks LLC in enforcing this Agreement, where permitted by law, including:

  • Attorney fees
  • Court costs
  • Collection fees
  • Administrative expenses
  • Expert-witness fees

31. GOVERNING LAW, VENUE, SEVERABILITY, AND ENTIRE AGREEMENT

This Agreement is governed by the laws of the State of Idaho.

Any legal action shall be brought in Ada County, Idaho, subject to applicable jurisdiction and venue requirements.

If a provision is found unenforceable, the remaining provisions remain in effect.

This Agreement, together with any invoice, quote, reservation, waiver, delivery sheet, rental confirmation, or related document issued by Frosty Peaks LLC, constitutes the agreement between the parties.

The cancellation and deposit refund schedule in Section 23 is intended to match Frosty Peaks LLC’s published Refund Policy.

ACCEPTANCE

By booking, paying for, accepting delivery of, taking possession of, or using Equipment supplied by Frosty Peaks LLC, Customer acknowledges that they have read, understood, and agreed to these Terms and Conditions.

Frosty Peaks LLC
208-614-4199
[email protected]